About this Role
Responsibilities:
- Serve as the point person for office manager duties including:
- Maintenance
- Mailing
- Supplies
- Equipment
- Bills
- Errands
- Shopping
- Schedule meetings and appointments.
- Organize the office layout and order stationery and equipment.
- Maintain the office condition and arrange necessary repairs.
- Partner with HR to update and maintain office policies as necessary.
- Organize office operations and procedures.
- Coordinate with IT department on all office equipment.
- Ensure that all items are invoiced and paid on time.
- Manage contract and price negotiations with office vendors, service providers, and office lease.
- Manage office G&A budget, ensure accurate and timely reporting.
- Provide general support to visitors.
- Assist in the on-boarding process for new hires.
- Address employees’ queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
- Liaise with facility management vendors, including cleaning, catering, and security services.
- Plan in-house or off-site activities, like parties, celebrations, and conferences.
Requirements and Skills:
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
- Must be fluent in METRC.
- Knowledge of Office Administrator responsibilities, systems, and procedures.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular).
- Hands-on experience with office machines (e.g., fax machines and printers).
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills in a fast-paced environment.
- A creative mind with an ability to suggest improvements.
- High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus.
Requirements
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
What does an Office Manager do?
- Office manager duties and responsibilities include:
- Scheduling meetings and appointments
- Making office supplies arrangements
- Greeting visitors
- Providing general administrative support to our employees
- Previous experience as a Front Office Manager or Office Administrator would be an advantage.
- A successful Office Manager should also have:
- Experience with a variety of office software (email tools, spreadsheets, and databases)
- Ability to accurately handle administrative duties
About the Company
Alien House is a premium concentrate brand in Oklahoma. Our company is rapidly growing in Oklahoma and we are always looking for dedicated team members!